IES Privacy Policy
Introduction
Welcome to Innovative Employee Solutions (IES). Your privacy is critically important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services. This policy is for website visitors, customers, independent contractors who use our services, employment applicants, and other users.
By using our website and services, you consent to the collection, use, and disclosure of your information as detailed in this Privacy Policy.
Information We Collect
- Personal Information
We may collect personal information such as your name, email address, phone number, and mailing address when you register on our site, place an order, subscribe to our newsletter, or fill out a form. - Employment Information
When using our services, we may collect employment-related information such as job title, employment history, and payroll information to provide our Employer of Record (EOR) and Agent of Record (AOR) services. - Technical Information
We collect information about your computer or mobile device, including your IP address, browser type, operating system, and browsing history. This data helps us understand how you use our website and improve your experience - Information collected from candidates includes:
| Description | Purpose | Lawful Basis |
| Name, address, and all details regarding your employment and the assignment you will perform | Our contract with you | Contract |
| Passport, ID card, visa information | Confirm your identity and check your right to work in UK | Legal obligation |
| Background checks (references and criminal records) | Suitability for the assignment | Legitimate interests |
| Licences, qualifications, certifications | Suitability for the assignment | Legal obligation |
| Name, date of birth, PPS number, bank account details, tax status information | Payroll administration | Legitimate interests |
| Pay information, tax deductions, PRSI deductions, USC deductions, tax code, taxable expenses or benefits, statutory benefits, PRSA information, income tax records and correspondence with government revenue services. | Payroll administration | Legal obligation |
| Working time records including overtime, annual holiday, jury service, unpaid time off | Payroll administration | Legal obligation |
| Sick Pay information, medical certifications | Payroll administration | Legal obligation |
| Maternity leave/benefit communication and documentation (including form MB2 and doctor’s certificate confirming when the baby is due) or any adoption leave/benefit communication and documentation (including form AB1 and a certificate of placement or a declaration of suitability) | Payroll administration | Legal obligation |
| Pregnant employee work safety review | Health and safety | Legal obligation |
| Assessment of your workstation at home (if working from home) | Health and safety | Legal obligation |
| Name, duration of your contract and job title | Providing references in connection with your new employment | Legitimate interests |
| Information contained in communications systems, records of emails, documents, client feedback about you, disciplinary procedure information (meetings, calls, emails, notes) | Monitoring and investigating compliance with policies and rules | Legitimate interests |
| Any information relevant or potentially relevant to a dispute or legal proceeding affecting us | Disputes and legal proceedings | Legitimate interests |
| Whistleblowing information (meetings, calls, emails, notes) | Compliance | Legitimate interests |
How We Use Employee Information
- Service Delivery
- To provide and manage our services, including onboarding, payroll processing, compliance management, and HR support.
- Improving Services
- To enhance our website and services based on your feedback and interactions.
- Communication
- To send periodic emails regarding your account, service updates, or other information related to your use of our services.
- Legal Compliance
- To comply with legal obligations and protect our legal rights.
How We Share Your Information
- Service Providers
- We may share your information with third-party service providers who perform services on our behalf, such as payroll processing, background checks, insurance, and IT support.
- Legal Requirements
- We may disclose your information to comply with legal obligations (including subpoenas, government agency information request, and court orders), submit government-required reporting of de-identified information, enforce our policies, or protect our rights, property, or safety.
- Business Transfers
- In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new ownership.
IES does not sell or share your personal information in exchange for monetary consideration.
Security of Your Information
We implement a variety of security measures to maintain the safety of your personal information, and are GDPR-compliant. We rely on EU-approved Standard Contractual Clauses with our third parties for both inbound and outbound data transfers under GDPR, including the controller and processor clauses.
Your Data Protection Rights
Depending on your location, you may have the following rights regarding your personal data. At minimum, IES allows for:
- The right to know – You have the right to request, up to twice per 12-month period, that we identify the categories of information we have collected about you, the sources of that information, and the purposes of collection, as well as the information we have shared with third parties.
- The right to access – You have the right to request copies of your personal data.
- The right to rectification – You have the right to request that we correct any information you believe is inaccurate.
- The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.
- If your location has additional rights not listed here, IES abides by all local, global privacy rights, and will allow for the exercise of those rights.
To exercise any of these rights, please contact us by emailing DPO@innovative-es.com, or via mail at Innovative Employee Solutions, Attention: DPO, 2307 Fenton Pkwy. #107-615, San Diego, CA 92108.
Cookies and Tracking Technologies
We use cookies similar tracking technologies to track the activity on our website and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our website.
This website utilizes the following cookies:
Third-Party Links
Our website may contain links to third-party websites. We do not control these third-party websites and are not responsible for their privacy policies. We encourage you to review the privacy policies of these websites before providing them with any personal information.
Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any updates.
Contacting Us
If there are any questions regarding this privacy policy, you may contact us at info@innovative-es.com or at:
Innovative Employee Solutions
Attention: DPO
2307 Fenton Pkwy. #107-615
San Diego, CA 92108